Business Office Links to Information and Forms

https://eforms.fso.arizona.edu/createPdf/5/Proposals, Grants and Contracts

Contact:

Proposals: Rachael Crookston crooksto@email.arizona.edu, 621.5980

Post award: Christie Mills cjmills@email.arizona.edu, 626-5881

Proposal Budget Template (includes cost share option):
          Stipulated Budget Worksheet_FY17.xlsx

Proposal Quick Reference:
          http://rgw.arizona.edu/administration/institutional-information

NSF Codes:
          NSF Codes.pdf

ERE Rates:

          http://www.fso.arizona.edu/financial-management/ere-rates

SWES Current GRA Rates:

FY17_SWESGA_Rates.pdf

FY16_SWESGA_Rates.pdf

Office of Research and Discover Research Gateway:
          http://rgw.arizona.edu/

Pcard

Contact

Receipts/documentation:
         Isabel Forlastro, SWES-Biz@email.arizona.edu,   621-1138

Card checkout: 
        Edith Angulo, anguloe@email.arizona.edu, 621-1138

Pcard form:
        http://www.fso.arizona.edu/sites/default/files/compliance/pcard_purchase_authorization_form.pdf

Pcard procedures:
​       PCard_Procedures_Updated070816.pdf

Quick tips:
         pcard_quick_tips_july_2014-1.pdf

Restricted/non-allowable expenditures:
         http://pacs.arizona.edu/pcard_prog_info#_Restrictions

Pcard Office (contacts, policies, forms):
         http://pacs.arizona.edu/purchasing

 

Hiring, Visiting Scholars, DCCs

Contact

Linda Heffernan heffernl@email.arizona.edu, 621-7222

Christie Mills cjmills@email.arizona.edu, 626-5881

SWES Student hiring form:
          SWES Student Hire Request form fillable REV.pdf

SWES Staff/Appointed hiring form:
          SWES_cls_app_hire_fillable.pdf

Step-by-Step guide to completing online hiring process:
          http://syscon.arizona.edu/sites/default/files/New_Hire_Self_Service_Instructions_Staff_Apptd.pdf

SWES Current GRA Rates:

FY17_SWESGA_Rates.pdf

FY16_SWESGA_Rates.pdf

Entering Time Guide:
          EnteringTimeGuide.doc

Volunteer agreement:
          http://www.hr.arizona.edu/files/Volunteer_Agreement_Form_11_13_09.pdf

DCC worksheet:
          http://www.hr.arizona.edu/files/DCC_Worksheet_REVISED_07_11_2014.docx

Global Initiatives/Office of International Faculty Scholars:
          https://global.arizona.edu/international-faculty

Timesheets/Payroll

Contact

Linda Heffernan heffernl@email.arizona.edu, 621-7222

Christie Mills cjmills@email.arizona.edu, 626-5881

SWES Timekeeping Guidelines:

SWES_Time_Keeping_Guidelines

How to Enter Time:
           Entering_Time_Guide.pdf

Time Reporter Quick Reference:
          UAccess_Employee_Time_Reporter_Quick_Reference_Guide.pdf

Supervisors are Time Approvers:
          Business_Office/Supervisor_Time_Approving_Memo.pdf

Payroll calendars:
          http://www.fso.arizona.edu/payroll/

Reimbursements

Contact

Linda Heffernan heffernl@email.arizona.edu, 621-7222

Isabel Forlastro, SWES-biz@email.arizona.edu, 621-1138

Wendy Haley wrhaley@email.arizona.edu, 621-1646

Employee Reimbursement form:                 
                 http://www.fso.arizona.edu/sites/default/files/ap/iEMPLOYEE_REIMBURSEMENT_REQUEST.pdf

FSO Reimbursement Guidelines:
          http://www.fso.arizona.edu/accounts-payable/emp-reimb

Independent Contractor Form:
          http://uabis.arizona.edu/eforms/Launcher.asp?FormID=25

Policy on Non-Resident Alien Payments:
          http://www.fso.arizona.edu/accounts-payable/nr-aliens

Travel

Contact

Linda Heffernan heffernl@email.arizona.edu, 621-7222

Before your trip:

Travel Authorization Form:

       https://eforms.fso.arizona.edu/createPdf/5/

UA International Travel Registry:
          http://ua-risk.terradotta.com/

 

After your trip:

 

Travel Reimbursement:

        Travelers can fill out either form below and turn in form and receipts to the Business Office.

  • the SWES worksheet or
  • the UA Travel Expense Report located at the link below. The form can be filled out online.  Use of Internet Explorer recommended.

         https://eforms.fso.arizona.edu/createPdf/6/